About Group Rate Landing Pages

If the b4promo product is purchased through the properties Agilysys Sales Representative, custom rate landing pages (RLPs) can be created by the group sales team for each booking ID. These pages serve to hold photography and information specific to the group for a customized booking experience.

1. The booking ID associated with the Group Rate Landing Page must be built in the chameleon admin portal. See section Adding, Editing, Customizing & Removing a Visual One Group Booking ID to chameleon™ for more information.
   
   
2. Whichever chameleon booking engine user experience a property chooses will dictate which group rate landing page experience is utilized; the two must match.
   
   
3. Group Rate Landing Pages are not required for all groups; however, they are recommended by b4checkin.
   
   
4. At least one sample landing page will be created for each property during the build of the platform.
   
   
5. Custom banner images can be uploaded for every landing page. The size requirements for these are different for every user experience version and are included below:
   
   
   1. User Experience 1 Banner Image Sizes: 3000px x 600px (display: 1500px x 300px)
      
      
   2. User Experience 2 Banner Image Sizes: 2720px x 600px (display: 1360px x 300px)
      
      
   3. User Experience 3 Banner Image Sizes: 2280px x 600px (display: 1140px x 300px)
      
      
6. Custom logo images can be uploaded for every landing page. The size requirement for this image is included below:
   
   
   1. All User Experiences Image Sizes:86px x 86px
      
      

Group Rate Landing Page Screenshots

User Experience Demo #1: https://book.b4checkin.com/chameleon/agilysys/rlp/HartmanWedding  

User Experience Demo #2: https://book.b4checkin.com/chameleon/agilysys2/rlp/HartmanWedding

User Experience Demo #3: https://book.b4checkin.com/chameleon/agilysys3/rlp/HartmanWedding

Adding a Group Rate Landing Page to chameleon

1.  Follow the steps in the sections labelled Adding, Editing, Customizing & Removing a Visual One Group Booking ID to chameleon™.
   
   
2. Select “Groups” then “Manage RLPs”.
   
   
3. Select “Add a RLP”.
   
   
   
   
4. Rate Plan ID: the booking ID that was created under “Rate Plans” > “Manage Rate Plans”.
   
   
5. RLP Category: group.
   
   
6. Name in URL: this is what the property wants as the end-point of the RLP URL.
   
   
   1. Example: http://book.b4checkin.com/chameleon/agilysys/rlp/HartmanWedding
      
      

   2. Note: this field cannot include any special characters. These special characters include:
      
      

      :

      /

      ?

      #

      [

      ]

      @

      !

      $

      '

      )

      (

      *

      +

      =

      ;

      ,

      &

      %

      
      
      

7. Inactive: select to make this page inactive and therefore inaccessible.
   
   

8. Use Booking Button: if the group can book online, select this check box to enable the booking button. If a guest cannot book online yet, disable this booking button so that that no booking button appears on the page and bookers cannot navigate over to the booking engine from this page.
   
   

9. Effective Date: a date utilized for sorting on the admin summary list. Recommended to be the start date of the group.
   
   

10. Display Room prices on RLP: the prices will pull from Visual One and display on the landing page.
    
    

11. Show Rooms: the room types will pull from Visual One and display on the RLP page. Required to show prices on the landing page. 
    
    

12. Use logo: a custom logo image field per group page.
    
    

13. Use banner: a custom banner image field per group page.
    
    

14. Show date for group: will pull the dates specific to the group from Visual One to display on the landing page.
    
    

15. Show cut-off date: will pull the cut-off date specific to the group from Visual One.
    
    

16. Show cut-off message: will show a standard message specifying that the group is no longer bookable online due to the cut-off date having passed.
    
    

17. Company Name: bolded name of the group for this landing page. This appears at the top of the landing page and appears on the admin summary list as a sorting field.
    
    

18. Headline: bolded text that appears below the company name on the landing page.
    
    

19. Title: appears at the top of the landing page.
    
    

20. Opening Text: opening message below the headline.
    
    

21. Fine Print: any special conditions applicable to the group that appears at the bottom of the landing page.
    
    

22. Closing Text: closing message as the second last message on the landing page; above the fine print.
    
    

23. Terms Text: terms & conditions applicable to this group; appears below the room types and prices.
    
    

24. Short Terms Text: additional text that a property wishes to highlight to the group; appears on the landing page below the book now button and group dates.
    
    

25. Sold Out Text: if the property has the room types enabled to show on the landing page, this message will appear when a room type is sold out.
    
    

26. Bullets Header: header for optional bullet points; appears on the landing page below the room types, events and terms and conditions. 
    
    

27. Events Header: header for option events; appears on the landing page below the room types and terms and conditions. 
    
    

28. Need help finding where all of See screenshots above to see where these fields appear? See section Demo Group Rate Landing Page Screenshots for sample screenshots.

Copy a Group Rate Landing Page

Copying a group rate landing page can be done to save time and energy. To copy an existing group landing page:

1. Select “Groups” then “Manage RLPs”.
   
   
2. Select the copy button next to the landing page in question. 
   
   
3. Fill in the required fields pertaining to the new group landing page.
   
   
4. Save.
   
   

Editing a Group Rate Landing Page on chameleon

There are a wide variety of changes that a property may wish to make on a group landing page, including photos, terms & conditions, and all other text fields. To adjust these   

1. Select “Groups” then “Manage RLPs”.
   
   
2. Select the edit button next to the group rate landing page in question.
   
   
3. Adjust the appropriate fields on the landing page.
   
   
4. Save.
   
   

Email a Group Rate Landing Page

An email can be sent from the chameleon admin portal to the group convenor with their respective group landing page link.

1. Select “Groups” then “Manage RLPs”.
   
   
2. Select the email icon next to the group landing page in question.
   
   
   
   
3. Email to: the email address the email will be sent to. If sending to numerous people, the email addresses will need to be separated with semi-colons.
   
   
4. Email subject: the subject line for the email to be sent.
   
   
5. Email body: the email text to be send to the above email addresses. If a property wishes to default text in this email body, please see the section labelled “Messages in chameleon” as this is a message type that can be built by a property. This default text can be edited per group. 
   
   
6. Send.
   
   
   

Deactivating a Group Rate Landing Page from chameleon

Group rate landing pages can either be deleted or deactivated from chameleon. Deleting a page will eliminate it from chameleon forever. Deactivating a page will take the page from the admin summary list and will instead store it in an “inactive” summary list; this is best utilized for groups that the property plans to host again.

Deactivating a group rate landing page will mean that the page is no longer accessible online and stored on the admin summary list. Instead, the landing page is stored in an “inactive” summary list for future use later. This is typical for groups that intend to return to the property in the future. There are two ways to deactivate a group rate landing page:

1. Select “Groups” then “Manage RLPs”. Select the (x) symbol on the right of the group rate plan in question. The group rate plan is now deactivated and no longer accessible online.
   
   
   
   
2. Select “Groups” then “Manage RLPs”. Select the edit symbol on the right for the group rate landing page in question. Select the “Inactive” box. Save. The group rate plan is now deactivated and no longer accessible online.

Re-Activating a Group Rate Landing Page on chameleon

Group rate landing pages can be deactivated for future usage. There are two ways to re-activate a landing page:

1. Select “Groups” then “Manage RLPs”.
   
   
1. Select the drop-down menu on the left.
   
   
2. Select “Inactive Only”.
   
   
3. Select the activate check box on the right of the landing page in question.
   
   
4. The landing page is now active and accessible online.
   
   
   
   
2. Select “Groups” then “Manage RLPs”.
   
   
1. Select the drop-down menu on the left.
   
   
2. Select “Inactive Only”.
   
   
3. Select the edit button on the right of the landing page in question.
   
   
4. De-elect the “Inactive” box.
   
   
5. Save.
   
   
6. The group rate plan is now activated and accessible online.
   
   

Deleting a Group Rate Landing Page from chameleon

Deleting a group rate landing page will mean that the page will not be able to be retrieved later. This is best for groups that a property does not intend to host again. To delete a page:

1. Select “Groups” then “Manage RLPs”.
   
   
2. Select the garbage can icon next to the group rate landing page in question.
   
   
3. Save.
   
   
4. The group rate landing page is disabled and no longer accessible online.